• INCIDENT REPORTS AND RECORDS REQUEST

    Fee Schedule for Medical and Fire Records

    • There is no charge for a report less than 7 pages
    • If the report is 7 pages or more, the fee is $0.15 per page.
    • Extensive requests (30 minutes or more) are subject to an additional service fee.

    Report Delivery Methods

    Medical incident reports must be obtained in person at the location listed below or mailed via USPS. Fire incident reports may be obtained in person at the location listed below or mailed via USPS.

    Miami Beach Fire Department
    2300 Pine Tree Drive
    Miami Beach, Florida 33140

    (305) 673-7130

    Hours of Operation
    8:30am to 5:00pm Monday through Friday
    Closed on holidays and weekends

    Fire Report Request

    Fire reports are public records with the exception of arson investigation reports. Fire Incident Reports may be requested via:

    • Physical pickup (address listed above)
    • Fax (305) 673-7257
    • U.S. Mail

    and received via:

    • Physical pickup (address listed above)

    Medical Report Request

    Medical reports are confidential. Strict Florida State Statutes and Federal guidelines must be followed prior to their release. The data contained on the medical patient report is confidential information. It is exempt from Florida State Statutes 119.07, Public Records Law, and protected under Florida State Statutes 401.30, Medical Transport Law and the Health Insurance Portability and Accountability Act of 1996 (HIPAA) Public Law 104‐191, Privacy Rule 45CFR Part 160‐164.

    For Individuals Requesting Their Own Personal Medical Records:

    • The requester must present valid photo identification
    • The name on photo identification must match the name on the medical report

    For Requesting Medical Reports for someone else:

    • Requester must obtain a HIPAA/Medical Authorization Form
    • Form must be signed by the patient of the medical report
    • The form must be provided when requesting records
    • The requester must present valid photo identification

    If the patient is deceased:

    A Power of Attorney may obtain medical records.

    • HIPAA/Medical Authorization form must be signed by the Power of Attorney
    • Power of Attorney paperwork must be present
    • The form must be provided when requesting records
    • The requester must present valid photo identification

    Or:

    • Copy of death certificate provided identifying the next of kin and/or legal documents of estate representative
    • The requester must present valid photo identification

    For parents requesting medical records for children under 18:

    • The parent must provide birth certificate or legal documents stating guardianship of child
    • The parent must present valid photo identification

    For Attorney’s and Law Firms requesting medical records:

    • HIPAA/Medical Authorization form must be signed by the patient
    • The form must be provided when requesting records
    • These requests should be mailed in to our records department and must include a self-addressed stamped envelope
 
facebook twitter youtube flickr scribd (document-sharing website) Subscribe to emails