•  G.O. BOND PROGRAM OVERSIGHT COMMITTEE

    AUGUST 7, 2000

    MEETING MINUTES

    1. Attendance - See Attendance Sheet attachment. Raul Aguila swore in Martin Hyman, a new member representing the Transportation Parking Committee.

    2.Review and Acceptance of June 12, 2000 meeting minutes.

    ACTION:A motion to approve the minutes of the June 12, 2000 Committee meeting was made by Frank Del Vecchio. John Mallah seconded the motion. The minutes were unanimously approved. (00-0807-1)

    3. Status Update of G.O. Bond Projects.

    Matthew Schwartz, Assistant City Manager, and Kevin Smith, Director of the Parks and Recreation Department, reviewed the progress of G.O. Bond projects.

    DISCUSSION:

    Amy Rabin questioned the role of G.O. Bond Program Oversight Committee district representatives in project development for North, Middle and South Beach projects. Matthew Schwartz explained that the district representatives were to serve on selection committees for consultants and that they would be notified of upcoming community meetings concerning projects in their districts.

    Leonard Wien requested that staff prepare for each meeting a progress report for each project including a brief description and percentage of work completed.

    4. South Shore (6th Street) Community Center.

    Matthew Schwartz explained that City staff had not adequately reviewed the draft report from REG Architect's before sending it to the Finance and Citywide Projects Committee. In the future all reports, after thorough review by the project Manager and staff, will be presented to the G.O. Bond Oversight Committee before distribution to other City Committees. A full report regarding South Shore Community Center will be presented to the Committee at the September 11, 2000 meeting.

    DISCUSSION:

    Mr. Del Vecchio explained that there were 3 failures in the handling of the report: (1) REG Architects made mathematical errors; (2) the City expects its consultants to present accurate information and did not review the report; and (3) REG's response to allegations was not acceptable. Mr. Del Vecchio recommended to initiate debarment of REG Architects from future City work.

    Lawrence Levy, City Manager, explained that debarment must be initiated through a written request from either a citizen-at-large or a City department to the City Manager. Upon receipt, the City Manager transmits the request to the City Commission.

    Rick Gonzalez, President REG Architect's, responded that the report was made in haste and did not receive a final internal review.

    Commissioner Dermer invited the public to speak. The following individuals made statements:

    • David Kelsey stated that he is concerned about the numbers in the report. He recommended that the City seek outside professionals to perform oversight on project budgets.

    • Howard Kaufman thanked the Oversight Committee for performing its duty.

    • Elissa Juarez - Little Havana Activities and Nutrition Centers.  Ms. Juarez expressed an interest in having the Little Havana Activities and Nutrition Center relocated to the South Shore Community Center.
    • Vernon Garraway expressed concern about the numbers in the report and felt that the City's Maintenance Department should take care of the problems in the building.

    • Mike Calhoun stated that the City should proceed with debarment.

    ACTION:Frank Del Vecchio made a motion that the G.O. Bond Program Oversight Committee should join him in his written request to the City Manager to proceed with debarment of REG Architects based on materials provided in the meeting agenda package. John Mallah seconded the motion. (00-0807-2)

    Raul Aguila explained that debarment is an extraordinary proceeding. He recommended that there may be other remedies available in the contract with REG Architects.

    Commissioner Dermer stated that although the mistake was very graphic, there was no damage because the error was caught.

    John Mallah stated that debarment is a process by which you discover the facts. He explained that the Oversight Committee is vulnerable and needs to scrutinize all G.O. Bond budgets.

    Leonard Wien suggested that the City sell the building and build a new facility for the service providers.

    ACTION:Frank Del Vecchio withdrew his motion to proceed with debarment of REG Architects. He explained that the discussion of the issue had served its purpose.

    John Mallah requested that all project budgets be reviewed by Project Managers and staff by the next meeting.

    Victor Varela suggested that all estimates should be verified.

    Commissioner Dermer requested that items be taken out of order because there were many citizens who wanted to address specific issues.

    5.South Pointe Park

    Commissioner Dermer invited the public to comment. The following individuals made statements:

    • Linda Leibovici - South Pointe resident  Ms. Leibovici commented on the May 17, 2000 South Pointe Community Workshop at which residents were invited to comment on the schematic design for the park. The majority of participants were in favor of maintaining a passive park and maximizing the amount of green space. Increased parking was strongly opposed.
    • Kevin Smith responded that South Pointe Park is a regional park and not a neighborhood  park. The park land was deeded to the City by the Department of Interior and any designs would have to be approved by them. He stated that the next step for the project is to revisit the issue and determine what is in the best interest of the public.
    • Edwin Bliss stated that more parking is needed and recommended that a two-story parking structure be considered.
    • Juan Covino stated that 25% of the park is now dedicated to parking and that no new parking should be added. The City needs to find alternative ways to deliver people to the park.

    • David Kelsey suggested adding light rail transit route to the park and if a parking garage is built to consider hiding the structure with landscaping.
    • Frank Del Vecchio stated that increase in demand for access to the park should be part of good concept plan and that parking should be located outside of the park.

    • John Mallah suggested that the old lifeguard stand should be converted into a Police Substation to assist with park security issues.

    6.North Shore Open Space Park

    Commissioner Dermer invited the public to comment. The following individuals made statements:

    • Ronald Hayes expressed concern about the maintenance of the park.

    • Sean Leyden wanted to be considered for the appointment to North Beach district position which was vacated by Margueritte Ramos-Herrera.

    7.Community Meetings and Workshops

    City staff gave updates on the following meetings and workshops:

    A. Island View Park

    B. Converting Overhead Utility Lines to Underground Community Workshop

    C. North Beach Youth Center Advisory Committee meetings.

    8. Extension of streetscape improvements Master Plan to include blocks between 5th & 6th Streets.

    Matthew Schwartz explained that during the G.O. Bond public meetings, it became clear that the area between 5th and 6th Streets had been omitted from the proposed streetscape improvements in South Pointe. As a result, the City is correcting this problem and the area will be included.

    9.Report regarding Architectural and Engineering Fees

    ACTION:Item be deferred to the next meeting.

    10. Water and Wastewater Revenue Bonds

    Mike Alvarez, Public Works Department, explained that the City Commission approved the issuance of Water and Wastewater Revenue Bonds at its July 26, 2000 meeting. The bonds will be sold between August - October. The Public Works Department prepared a spreadsheet of proposed projects. The Water and Wastewater projects relate to the G.O. Bond streetscape projects and there needs to be coordination between the projects.

    Victor Varela expressed interest in having the Committee's scope of work expanded to include oversight of the Water and Wastewater Revenue Bond projects.

    11. Review of Policy and Procedures for Community Participation

    Matthew Schwartz described the procedure for obtaining public input regarding G.O. Bond projects.

    ACTION:Larry Herrup made a motion to recommend the approval of the Policy and Procedures for Community Participation. Frank Del Vecchio seconded the motion. The motion was unanimously approved. (00-00807-3)

    12. Quarterly Report

    Matthew Schwartz presented the quarterly report and work plan for G.O. Bond projects. 

    13. Short Term Projects

    Matthew Schwartz presented a list of short term projects which were identified by residents at G.O. Bond community meetings.

    14. Construction/Program Management for Facilities, Parks and Infrastructure Projects

    Matthew Schwartz explained the selection process for Construction/Program Management consultants.

    ACTION:Frank Del Vecchio made a motion to select 2 representative from the G.O. Bond Oversight Committee to serve on the Selection Committee for the Construction/Program Management firm. Leonard Wien seconded the motion.

    Roberto Datorre nominated Frank Del Vecchio and Leonard Wien to serve on the committee. Frank Del Vecchio declined to serve. The motion was unanimously approved. (00-0807-4)

    Larry Levy explained that the City Manager makes appointments to Selection Committees and that he would appoint Leonard Wien to join the committee. Marty Hyman already serves on the Selection Committee therefore the G.O. Bond Oversight Committee would have 2 representatives representing the Committee.

    Commissioner Dermer expressed concern about giving consultants a percentage of the G.O. Bond projects rather than a flat fee. Before the contract is executed it will be presented to G.O. Bond Oversight Committee for approval. He also recommended that staff perform a study of management practices concerning this type of contract.

    Frank Del Vecchio recommended that Leonard Wien and Marty Hyman also serve on the Selection Committee for the Program/Construction Management for Facilities and Parks. Mr. Levy responded that it would be up to the new City Manager to make those appointments.

    15. Review of Upcoming City Commission G.O. Bond Project Items.

    A. Request for Qualifications (RFQ) for Neighborhood Streetscape Improvements

    ACTION:Frank Del Vecchio made a motion to recommend the approval of the RFQ for Neighborhood Streetscape Improvements. John Mallah seconded the motion. The motion was unanimously approved. (00-0807-5)

    B. Traffic Impact Study for Normandy Sud's Street Closure and Guardhouse Entryway

    ACTION:Martin Hyman made a motion to recommend the approval of the Traffic Impact Study. John Mallah seconded the motion. The motion was unanimously approved. (00-0807-6)

    ACTION:Roberto Datorre made a motion to reconsider approval of the Traffic Impact Study. Mike Rotbart seconded the motion. The motion was approved. (00-0807-7)

    ACTION:Roberto Datorre made a motion to deny approval of the Traffic Impact Study. Marty Hyman seconded the motion. The following members voted to deny; Roberto Datorre, John Mallah and Mike Rotbart. The following members voted against denying approval; Frank Del Vecchio, David Dermer, Larry Herrup. Amy Rabin, Victor Varela and Leonard Wien. The motion failed. (00-0807-8)

    C. Traffic Count Contract

    Joseph Johnson, Transportation/Concurrency Management Director, explained that traffic calming was a concern expressed at many neighborhood meetings. Traffic counts are required to justify the addition of signals or other traffic calming techniques. This study will provide base information in order to proceed.

    ACTION:Martin Hyman made a motion to recommend the approval of the Traffic Count contract. Frank Del Vecchio seconded the motion. The motion was unanimously approved. (00-0807-9)

    ACTION:Roberto Datorre made a motion to reconsider approval of the Traffic Count Contract. Mike Rotbart seconded the motion. The motion failed. (00-0807-10)

    D. Alton Road Traffic Calming Study

    Joseph Johnson explained that the Traffic Calming Study would begin at Michigan Avenue and proceed north to 63rd Street. The study is being undertaken as a requirement of the Florida Department of Transportation (FDOT). The study would recommend effective traffic calming techniques which could include implementing the following: vertical deflectors, horizontal divertors, landscaping and/or increased signalization. Currently FDOT intends to perform milling and resurfacing on Alton Road. Without the Traffic Calming Study, FDOT will not consider other improvements including drainage, lighting, landscaping and signalization.

    ACTION:Martin Hyman made a motion to recommend approval of the Alton Road Traffic Calming Study. Leonard Wien seconded the motion. Those members voting in favor of the motion were Frank Del Vecchio, Victor Varela, David Dermer, Martin Hyman and Leonard Wien. Those members voting against the motion were John Mallah, Larry Herrup, Roberto Datorre, Michael Rotbart and Amy Rabin. The vote was tied and the motion failed. (00-0807-11)

    ACTION:John Mallah made a motion to reconsider the Traffic Calming Study. Amy Rabin seconded the motion. The motion was unanimously approved. (00-0807-12)

    Amy Rabin requested that the Traffic Calming Study include the intersections between Michigan Avenue and 17th Street.

    Joseph Johnson explained that the study will look at speed data over a 24-hour period. If improvements are warranted by the study, FDOT would pay for those improvements. The G.O. Bond project description is written as a traffic calming project.

    ACTION:Victor Varela made a motion to recommend approval of the Alton Road Traffic Study. Roberto Datorre seconded the motion. The motion was unanimously approved. (00-0807-13)

    E. Espanola Way

    ACTION:Roberto Datorre made a motion to recommend approval of the Espanola Way project. Martin Hyman seconded the motion. The motion was unanimously approved. (00-0807-14)

    F. 42nd Street Streetscape

    ACTION:Leonard Wien made a motion to recommend approval of the 42nd Street Streetscape project. John Mallah seconded the motion. The motion was unanimously approved. (00-0807-15)

    G. RFQ for Construction manager at Risk for Addition and Renovation of Fire Station No. 2.

    ACTION:The item was deferred until the Program/Construction Management firm is hired.

    16. $30 Million G.O. Bond Phase I Project Schedule

    ACTION:The item was deferred.

    17. Maintenance issue

    ACTION:The item was deferred.

    18. G.O. Bond Administrative Budget

    ACTION:The item was deferred.

    19. Grant Application

    ACTION:The item was deferred.

    20. Adjournment

    ACTION:Leonard Wien made a motion to adjourn the meeting. Larry Herrup seconded the motion. The motion was unanimously approved. (00-0807-16)

    The meeting was adjourned at 10:42 p.m.

     
 
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