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PROJECT ACCOUNTING REVIEWThe Architectural and Engineer Affidavit for New Construction and Renovation is required to be submitted at the time of permit application or update. However, for projects that were permitted prior to May, 2007, the AE affidavit is submitted as part of the Certificate of Occupancy/Certificate of Completion (CO/CC) process.
At the time of CO/CC application, the GC is required to submit supporting documentation for the construction cost of the project. The required documentation is compared to the recently submitted AE affidavit. If there are no significant discrepancies, the review is complete. If there is a significant discrepancy between the AE affidavit and the supporting documents provided with the CO/CC application, additional review is required. A significant discrepancy is defined as more than $100,000 for small projects and more than $1 million for large projects.
In addition, if the supporting documentation submitted with the CO/CC application is less than the AE affidavit, potentially requiring the refund of permit fees, then additional supporting documentation is requested. However CO/CC’s are not held for this analysis.
As part of the streamlined CO/CC process, applicants are able to submit the CO/CC application package at the time the General Contractor (GC) calls in the final building inspections, thus initiating a review of the project accounting earlier on in the process. This means that the project accounting review and final inspections will occur concurrently and should not cause a delay to the CO/CC.Required Documents at time of CO/CC Application:Any of the following documents are acceptable as supporting documentation for determination of project value:
Process to Resolve Discrepancies1. If there is discrepancy in value between AE affidavits and any supporting documentation submitted, the contractor is requested to provide additional information to support the project value:
2. If after the review of the supporting documentation and review of all fees paid it is determined that the Applicant is owed a refund then we will review all associated building permits under the master permit to determine if their may be other outstanding balances owed under that project.
Please note that the review of the documentation submitted by the Applicant is reviewed according to the scope of work of the project. The scope is then analyzed according to CSI construction divisions as a general guideline since this format encompasses a detailed listing of the Contractors General Conditions as well as a specification outline of all possible construction materials for any given project.
Please note that free-standing furniture fixtures and equipment listed below is not considered part of the Construction cost.
Attached is a typical CSI format: